How To Delegate

Before to delegate, it is necessary to define, whether there is in general a sense to delegate the given case. For example, if you can make something faster and is better, than someone probably it does not need to be delegated. And on the contrary. Though if it is necessary for you to operate is better time also such situations delegation makes sense. Here some councils about effective delegation:

• Explain problems accurately and clearly. Only you precisely know, that the problem includes. To you to solve, how much in detail to bring up to date the executor.


• Recollect efficiency key rules: explain, what for you do it, and that wish to receive as a result. That you delegate a problem to someone, does not mean, that the executor should not know these details.


• Designate time frameworks. When you delegate problems do not wish to worry about when there will be a report on work or as work quickly moves ahead. It allows you to be well informed about affairs without constant dialogue with executors.


• Explain to executors why you appoint a problem it, that they should receive and what restrictions on time. Then they will accurately represent, that from them expect and in what term.


• Let executors bear responsibility for problems delegated by it. If you accurately explain what to do to do, paint the project to the smallest details and forbid any initiative is not delegation. It is desirable to make so that the project became for executors the private affair with all responsibility and expectations, instead of is simple performance of another's work.


• Praise! It is important to be benevolent, and all criticism should be constructive. Explain to them where errors are committed and in common search for ways of their correction (if you simply speak how to correct, you already not delegate — see the previous point).

Getting Things Done — Success without stress

David Allen's technique about that as to the modern person overloaded with work, affairs, obligations and an inexhaustible stream of the information to achieve success, to be in time with affairs and thus to cease to test stress. How be able readiness and confidence at performance of any business. How to plan, how to order the information, documents, files so that all was near at hand and on the place.

The practical technique which has proved the success on examples of hundreds and thousand of persons.

That important I have taken out from the book for myself:

1. All information, all obligations, plans and records to store out of a head


2. To develop system which to allow to transform the entering information, the thoughts, records, documents in accurate instructions for action or materials for use. In system should be four parts: Entering, Plans, Materials and Proceeding


3. In entering to get all that you need to transform, of what to think. Even if it is thought, write down it on a paper and put in the entering


4. The plan consist from: Projects (that that cannot be executed for one action), Actions (broken on contexts), expectation Lists (that you from whom expect), the List when can to be (the list of the postponed affairs)


5. The entering should be ordered simply alphabetically in one level, it is not necessary to complicate them subfolders, grouping on themes and so forth - simply alphabetic list. It concerns both to paper, and electronic materials.

Criteria of the Purposes

• the Purpose - as means to true of the purpose (to distinguish the purposes and means)


• the Purpose should be concrete (I See, I Hear, I Feel). How you learn that have reached result, by what criteria? Where, when and with whom you want it is corresponds to a context?


• Limitation on time, date of achievement of the purpose


• Positivity of the formulation ("from here" it is replaced on "where", an essence - that you wish to reach instead of that wish to avoid)


• It is dependent only on you, it is supervised by you (if depends on someone else - define the zone of responsibility)


• Ecological compatibility - the purpose when has come true, should do a life more joyfully (to estimate in advance, that the purpose will not bring minuses... Purpose by-effects, negative consequences). The truth it is necessary? If there are obstacles in a way to achievement, think, as you can bypass them - or if it is impossible, formulate from an obstacle the new purpose.


• Perspective: not deadlock, and a step forward - purpose achievement should give something for the following step


• Profitable: have counted, investments will pay off - to count how much is spent, how much receive (money, time, resources)


• Achievable: between borders achievable and impossible - if the result is great enough, break it into smaller, make the purposes clear enough and achievable


• Attractive: inspires, it would be desirable to reach - the true purpose is worried joyfully ("I Want!"). To this purpose difficultly to put a word "is necessary".)


• Necessary resources - what resources are necessary to you for purpose achievement? Whether you to them can have access? If is not present, formulate resource reception as the purpose


• Research of obstacles - that to you prevents to have result right now? What obstacles can will meet on a way? What can you make for overcoming of these obstacles?


• Fine tuning to the future - define the first concrete steps with which will begin process of achievement of your purposes.